Everything inside plnnrly

Projects, hours, planning, clients, leave, documents and invoices, on the same data. We switch on the parts you use together with you; within your subscription that costs nothing extra.

Click a part for an explanation.

Work

  • Projects & budgets

    Budgets in hours per project, with a start and end date and a status. Billable or non-billable per budget, organised into budget groups with their own hourly rate.

  • Project workspace

    Backlog and sprints, work items with their own key (like ACM-12), custom work types and workflows, subtasks, labels and links between work items.

  • Tasks & kanban

    Tasks with a due date under a budget, for a person or a team, on a kanban board.

  • Task overview

    The tasks of every project on one page. A team manager can reschedule them right there.

  • Timeline

    From client to work item in one Gantt chart. Drag a bar to move it, and everyone sees it straight away.

Time & planning

  • Time tracking

    With the timer or afterwards, on a task or on the project. You flag overtime separately. Mark hours billable in bulk, export to Excel or CSV.

  • Calendar

    Schedule work on the calendar, recurring too. Your Outlook calendar comes in as well.

  • Capacity planning

    Utilisation per week or per month, per person, filterable by team. Leave, days off, scheduled tasks and, in Pro, sick leave are deducted automatically.

  • Attendance

    Clock in and out at the start and end of the day, with its own report. On or off per organisation.

Clients

  • CRM

    Clients with categories and an account manager, contacts with their role. If you work for one part of a client, you add it to the project as a sub-client.

  • Map view

    Your clients on the map, coloured by their latest activity.

  • Audit log

    A timeline per client and per project: which field, the old and new value, who and when. Contacts, budgets, tasks, invoices and hours are in it too.

People

  • Leave

    Requests and approvals, with a separate balance for special leave. Whoever approves gets an email.

  • Sick leave & public holidays Pro

    Sick leave, recurring public holidays and your own days off, for the whole organisation.

  • Employee profile & file Pro

    An employee profile per person with a personnel file and documents, with permissions per document. Birthdays in one overview.

  • Teams, roles & permissions

    Permissions per role and per module, down to folder and document.

Documents

  • Drive

    Folders and documents for the organisation, per client, per project and per employee.

  • Real-time editor

    Blocks with a slash command, live cursors of colleagues, autosave, drag or paste images.

  • Mentions

    Mention colleagues, projects, clients and documents with a link. Anyone you mention in a task list sees it in their own to-dos; in work items and comments they get a notification.

Money

  • Sales invoices

    One line per budget from the billable hours, from draft through approval to sent and paid.

  • Subscriptions

    Recurring services per month or per year, with their own products, renewed automatically. One click turns them into an invoice.

  • Reporting

    The reports Billable Ratio, Billable Utilisation, Overtime, Work Log, Tasks, Planning and Attendance.

Integrations and automations

  • Exact Online

    Send invoices to Exact and send them out from Exact. Items, VAT codes, cost centres and payment conditions come from Exact; you link clients by their debtor number.

  • Outlook calendar

    Everyone connects their own Outlook calendar; your appointments show up in plnnrly too.

  • Your own AI tool Pro

    Connect Claude, ChatGPT, Cursor or Gemini with a personal token, and work in plnnrly from that tool, within your own permissions.

  • Automations Pro

    Set up for yourself what plnnrly does automatically.

  • Import and export

    Import and export clients with CSV, export hours to Excel.

  • Cowork Pro

    Pull up data from plnnrly in Cowork and update it.

  • REST API

    Connect your own systems with the REST API.

Which tools can you cancel?

If you work with a handful of separate tools today, here you see which part of plnnrly replaces them.

You use today In plnnrly
Jira The workspace: backlog, sprints, work items with their own key, workflows with statuses
Trello Kanban boards per project
Confluence The Drive: documents with the real-time editor, per client and per project
Google Docs, Dropbox Paper The Drive: the same editor, with live cursors of colleagues
SharePoint, Dropbox The Drive: folders and files for the organisation, per client, per project and per employee, with permissions per folder and document
A time tracker, like Harvest or Toggl Time tracking: with the timer or afterwards, on the task, and billable or not
A leave app or a leave spreadsheet Leave: requests, approvals and the balance, in the same schedule

You keep Exact Online and your Outlook calendar: you connect them.

Frequently asked questions

What is plnnrly?

plnnrly is one system for agencies that work in projects and invoice hours: projects, hours, planning, clients, leave, documents and invoices, on the same data.

How do I see if a project is running over?

Per project you see how many hours have been worked and how many are left, updated with every hour logged. In the project list the hours turn red when the budget runs out. You can also require anyone who logs more than a task was estimated at to give a reason; those hours then go up for review.

Can I see who changed what for a client?

Yes. Every client and every project has an audit log: which field changed, the old and new value, who and when. Contacts, budgets, tasks, invoices and hours are in the same timeline.

Does the schedule take leave and public holidays into account?

Yes. Capacity planning starts from everyone's working hours. Approved leave, public holidays, days off, scheduled tasks and, in Pro, sick leave are deducted automatically, so you see who is really available.

Does plnnrly handle the HR side too?

Yes. Leave with approval and a separate balance for special leave is in every plan. Pro adds an employee profile per person with a personnel file and documents, plus sick leave and birthdays. You also record overtime and attendance. Payroll is not included.

What does plnnrly cost?

Standard costs €16 per user per month, Pro €22. Pro adds extended HR (employee profiles, sick leave, personnel files and birthdays), automations and the integration with your own AI tool. If you pay yearly, it's €14 and €20. Colleagues who only request leave and get scheduled get an employee account for €5 per month. All prices exclude VAT.

Does plnnrly work with Exact Online?

Yes. Invoices are created in Exact as sales invoices and can be emailed from Exact; plnnrly first checks whether the invoice is already there. Items, VAT codes, cost centres and payment conditions come from Exact, and you link your clients by their debtor number.

Can I bring my data with me?

You bring in your clients with a CSV file. How the rest of the switch works, we discuss in the demo.

Can I use plnnrly from Claude, ChatGPT or Cursor?

Yes, in Pro. You create a personal token in plnnrly and use it to connect Claude Desktop, Claude Code, ChatGPT, Cursor or Gemini. Then you log hours, update work items and sprints, and read budgets and documents, within your own permissions. You can revoke the token whenever you like.

How is my data kept separate?

Every organisation has its own database and its own file storage, so your data never sits alongside anyone else's. You can sign in with two-factor authentication, which you can make mandatory for everyone.

Curious whether it fits your team?

We visit you, go through the way you work together and show what plnnrly can take off your hands. It takes one to two hours and costs nothing. After your request, we email you within one working day to find a time.

  • On site
  • Free
  • 1 to 2 hours
Request a demo